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INTRODUCTION
Brief Background:
Global Conferences Namibia is the
result of a joint venture, entered into by two of the most successful
companies, in their respective fields.
Sense of Africa,
with 16 years experience in tourism is Namibia’s largest Destination
Management Company, and, since its inception in 1992, Global
Conferences Africa has become the pre-eminent Professional Conference
Organiser (PCO) in South Africa, with agents in East Africa, across
South Africa and now in Namibia.
As independent
subsidiaries of Tourvest, the largest tour and travel group in
sub-Saharan Africa, the joint venture is an ideal opportunity to
utilise expertise from both companies for all business tourism
requirements from incentives tours and team building to conferencing
and event management.
Sense of Africa has intimate local
knowledge of Namibia, strategic partnerships in place throughout the
Country (which ensures that we are able to negotiate the best possible
rates from suppliers) and its own fleet of vehicles; which, when
combined with, Global Conferences Africa’s experience in conference
planning, event management, registration processing, budgeting and
financial reporting means that we are able to offer you World Class
Service and state-of-the-art facilities, together with a taste of true
African hospitality.
Our aim is to utilise expertise from
both companies to promote Namibia as a new and exciting entrant to the
Global business tourism market. The multitude of luxurious Hotels and
Lodges, with their modern state-of-the-art conference facilities,
ensures we are able to offer our guests spacious and advanced
conferencing venues. There are also a number of pre and post
conference activities available to cater for either groups or
individual VIP’s.
Various enquiries received to date have
proven that there is a definitive interest in Namibia as a
conferencing and incentive tour destination.
We offer our clients competitive
prices, costing transparency, an honest and open line of
communication; with our competent staff guiding you through the
intricacies of producing an event of the highest standards.
We are a local company with an
international client base; which means we understand that each event
we orchestrate is a unique production, reflecting your exceptional
requirements.
Conferencing and Event Management
We believe that the Professional
Conference Organiser (PCO) should take a leadership role, bringing
together the services and suppliers to ensure that, through meticulous
planning, the conference is run at the highest standards.
The closer, and more open, the
communication channels between ourselves and our clients, the better
we are able to understand and not only deliver, but exceed our
clients’ expectations.
We believe that there are five stages
in managing a conference:
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Planning
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Marketing
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Booking Office
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Managing the Conference
Ø
Financial Management
With experienced office staff we are
able to cover all aspects of a conference:
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Design and production of
promotional material
Ø
Manipulation and
consolidation of raw data
Ø
Electronic invitations
Ø Online
and hardcopy registration, with safe and secure credit card processing
Ø
Signage and branding
Ø
Registration and helpdesk
Ø
Translation and
interpretation services
Ø
Financial management and
budget controls
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Transport and
accommodation coordination
Ø
Stage manage the entire
conference, including:
o
Caterers
o
Audio visual equipment
o
Display/Décor
o
Office equipment
o
Entertainment, and
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Bring all the conference
finances and administration together after the event.
We offer you a one-stop
conferencing facility.
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